Every company in Singapore is required by law to comply to the Singapore Companies Act and appoint a Corporate Secretary within 6 months of incorporation. While it is possible for the director of the company to also act as its corporate secretary, the secretary holds many responsibilities that require experience and qualification to complete.
Depending on the size of your company, you may choose to either hire an in-house qualified company secretary or outsource the work to a professional secretarial firm. If you are a start-up or SME, the latter will be a better choice as an annual fixed secretarial fee will be much cheaper that hiring an in-house secretary. Your company may also not have enough work to keep the full-time secretary busy all day.
Due to the high supply, many secretarial firms offer competitive pricing for their secretarial services, as well as multiple plans to choose from. Choosing the right plan depends on your business industry and needs. With so many secretarial firms to choose from, we know how hard it can be to make a decision. Thus, to make life easier for you, we have made a list featuring only the ones worth considering.
Corporate Secretarial Packages
Here are some price plans from some of the popular firms in Singapore:
|Corporate Secretarial Firm||Incorporation||Corporate|
(all in with 2years digital secretary plan)
(company registration only)
| $120/ month|
(company incorporation with ACRA)
|$350 /year||from $200/ month|
(when purchasing company secretary/accounting plans)
|$840 /year||$85/ month|
(company incorporation with ACRA)
Find out more about the top firms offering corporate secretarial services in Singapore.
|Services||Corporate secretary services for SMEs, 1 year unlimited secretarial services, AGM Preparation, Annual Filing, RORC, Non-routine secretarial services|
|Price Range||Corporate Secretarial Packages|
Digital only Plan: $299/2 years
Traditional Plan: $288/ year
Add – Ons
Annual Return Filing Services + $200 per FY
Non-Share Related Changes + $50 per change
Share Related Changes + $100 ~ $200 per change
CorpPass + CPF Registration + $100 (One Time Fee)
|Contact Details||New Inquiry: (65) 8138 3609|
Secretarial: (65) 6631 9890
Accounting: (65) 6631 9892
|Address||111 North Bridge Road #24-02, Singapore 179098|
HeySara is a new breed of corporate secretary that uses cutting-edge digital technology and solutions to deliver a cloud-based secretarial experience to many Singaporean small businesses.
Their secretarial team can service twice as many customers thanks to their Digital Platform and Web Applications, while maintaining the same level of quality and efficiency. As a result, they are able to pass on the cost savings resulting from their employees’ increased production to their valued clients in the form of decreased rates.
|Services||Routine Secretarial Services, Non-Routine Secretarial Services, CBD Virtual Office / Registered Address, Filing for Dormant Company, Company Strike-Off Services|
|Price Range||Classic Secretary Service:$288/ year|
Digital Secretary powered by HeySara $199/ year
Add – Ons
Annual Return Filing Services + $200 per FY
Non-Share Related Changes + $50 per change
Share Related Changes + $100 ~ $200 per change
CorpPass + CPF Registration + $100 (One Time Fee)
|Contact Details||+65 6631 9892|
+65 9882 2773
|Address||111 North Bridge Road #24-02, Peninsula Plaza, Singapore 179098|
Timcole is a renowned Singapore-based company incorporation and accountancy firm. Their comprehensive list of professional services which includes corporate secretary services, serves as a one-stop shop for your company, providing you with one of the most cost-effective service at the highest degree of excellence.
Get in touch with Timcole to find out how they will be able to assist you with your business.
|Services||Incorporation, Corporate Secretarial, Sustainability Report, or Compliance Check for Listed Companies, Employment Pass Application and Relocation Assistance, Accounting and Bookkeeping, Personal Data Implementation, Tax Compliance and GST, Ad -Hoc Services|
|Contact Details||+65 65497377|
|Address||3 Temasek Avenue, #21-21 Centennial Tower, Singapore 039190|
Agile 8 was created to let entrepreneurs and small to medium-sized businesses focus on their main business while outsourcing their monotonous and compliance tasks to them. In a competitive business climate, they want to help their customer be more nimble. Additionally, Agile 8 employs internal knowledge based on more than 50 years of corporate secretarial experience to assist your company in scaling. They provide cutting-edge technologies to keep track of your company’s compliance. Agile 8 offers a minimal bundle to get you started right away. You’ll be able to incorporate in hours* if you follow their incorporation checklist.
|Services||Regulatory compliance, Striking off/ closing of company, Advisory to Director and Shareholders, Preparing and Issue Share Certificates for Directors to sign, E-stamping of share transfers, Preparing of Resolution for your corporate bank account|
|Price Range||Company Secretary Packages for New Customers:|
Classic – $288
Superior $ 958
Company secretarial and tax $750**
|Contact Details||+65 6225 2028|
|Address||10 Anson Road, #10-11 International Plaza Singapore 079903|
When you choose JJ & E to act as your corporate secretary, you’re hiring a competent team that knows the Companies Act and can advise and ensure that your business’s statutory compliance is in line with it. You will be able to discover a suitable package for you whether you are beginning a new company in Singapore or want to employ their secretarial services for your current firm.
|Services||Incorporation, Company secretarial, Immigration, Accounting, Work Passes, Recruitment|
|Price Range||Pte Ltd For Singapore Resident with Individual Shareholding: SGD828|
Pte Ltd For Singapore Resident with Corporate Shareholding: SGD1,000
Pte Ltd For Foreign Resident with Nominee Director: SGD1,000
Pte Ltd For Foreign Resident with Entrepreneur Pass: SGD1,000
Company Secretary for 1 year: SGD730
Registered Office Address (ROA) for 1 year: SGD730
Terms & Conditions apply accordingly.
|Contact Details||(+65) 69048665|
|Address||20 Maxwell Road 07-18A Maxwell House, Singapore 069113|
For more than a decade, ACHI Biz has been a corporate secretary service provider with a comprehensive approach to creating unparalleled value for entrepreneurs and corporate businesses. Achi Biz is also establishing itself as an employment cum recruiting firm. Aside from that, the organization offers immigration advice and services to anyone who want to move to Singapore or build a business there.
|Services||Incorporation of Singapore and offshores companies, Provision of Annual Company Secretarial services – annual compliance and statutory requirement, Annual Returns Filing, Employment Pass Application and Relocation Assistance, Provision of Registered Office Address Service, Provision of Local Resident Nominee Director Service, Corporate Bank (Local) Accounts Opening Services|
|Price Range||Incorporation of Singapore and offshores companies – From S$1,000|
Provision of Annual Company Secretarial services – From S$800
Employment Pass Application and Relocation Assistance – From 1,200 onwards
Provision of Registered Office Address Service – From S$300 (CBD, Robinson Road)
Provision of Local Resident Nominee Director Service – From S$2,500 onwards
Corporate Bank (Local) Accounts Opening Services – From S$1,000 onwards, FREE if you subscribe to our incorporation service.
|Contact Details||+65 6914 1113|
|Address||112 Robinson Road, #03-04 Singapore 068902|
Singapore Corporate Services is a local CPA firm with regional exposure and practical expertise in offering company secretary, accounting, and tax-related services to SMEs, startups, and entrepreneurs. They are an owner-managed practice, therefore they understand the difficulties that company owners confront. As a result, their principles are designed to act as an extension of your team, assisting you in maintaining your business.
Their corporate secretary team consists of trained accountants and members of The Institute of Chartered Secretaries and Administrators. In addition, they are an ACRA Registered Filing Agent (ICSA).
|Services||Qualified Secretary, ACRA Compliance, Deadline Reminders, Annual Returns Filing, AGM Preparation, Safekeeping|
|Price Range||Company Secretary Essential From $288|
Company Secretary Suite From $568
|Contact Details||+65 3159 4755 (Line 1) +65 6708 8255 (Line 2)|
|Address||190 Clemenceau Avenue Singapore Shopping Centre 06-06 Singapore 239924|
To provide convenient and cheap corporate secretary services, Leftright Corporate Pte. Ltd. use a combination of human and automated technologies. Unlike most service providers, your company secretary also serves as your direct account manager, who you may contact with problems or requests for assistance.
Their core focus is in honest and empathetic human interaction with services at affordable rates for small business owners, or those looking to grow.
|Services||Company secretary, Routine work, Non- routine work such as share transfer, share allotment, change of secretary and auditor, etc, Incorporation and business registration, Special engagement|
|Price Range||Incorporation From $800|
Incorporation + Annual Secretarial From $ 1,400
Incorporation + Annual Secretarial + Registered Address From $1,760
Annual Secretarial Services From $600
Annual Secretarial Services (foreign and/or corporate shareholder) From $800
|Contact Details||+65 6423 0030|
|Address||100 Tras Street, #16-01, 100AM, Singapore 079027|
Ecovis Bizcorp Management, based in continental Europe, is the top worldwide consulting business. Tax consulting, bookkeeping, payroll, auditing, corporate secretary services, and legal assistance are among their services. A mix of personal guidance at the local level with the experience of an international and multidisciplinary network of experts is also one of their strengths. In Singapore, they cater to a varied variety of clients from various sectors.
Ecovis is a combination of the words “economics” and “vision.” It represents good value for money services with the goal of assisting clients in their progress.
|Services||Register of Applications and Allotments, Register of Members, Register of Transfer, Register of Director, Manager and Auditor, Register of Directors’ Shareholding, Register of Debenture, Send reminder to you for due dates of the statutory filings with ACRA|
|Price Range||Company secretary Starts at S$800/year|
|Address||One Raffles Place, Tower 2, 19-61, Singapore – 048616|
IMC Group is an AMEA (Asia, Middle East, and Africa) focused cross-border consultancy business. IMC, which was founded in 1979, provides a wide range of services to its prestigious clients. Business Setup Solutions, Corporate Advisory Services, Global Mobility, Tax Advisory Services, International Tax Structuring, Special Purpose Vehicles (SPV), and Accounting and Bookkeeping Services are just a few of the services that they provide.
|Services||Incorporation, Corporate Secretarial, Bookkeeping Services, Accounting Services, Payroll Services, Taxation Services, PIC, Claim Redemption, Advisory Services, Audit Services, Nominee Director Services, Strike Off Singapore Company|
|Price Range||$900 nett for 1 year appointment|
|Contact Details||+65 8608 4328|
|Address||A’Posh Biz Hub #05-34, 1 Yishun Industrial Street 1 Singapore 768160|
J ACCOUNTING PTE. LTD., commonly known as J-AccountingServices.com, is a Singapore-based B2B website. The concept for this site arose from a desire to stretch one’s dollar to its full potential while remaining High Tech.
Being a new generation of tech-savvy accountants, the fact that they collaborate with Xero, the world’s leading cloud accounting system, is fantastic for you. This simply implies that when you collaborate with them, you will benefit from increased productivity, lower business costs, and assured peace of mind.
|Services||Annual Compliance Services, Corporate Secretarial Services, Accounting Services, Payroll Services, Striking-Off Services, Tax Services|
|Price Range||Basic Corp (6 months) $120|
Value Corp (12 months) $280
Optimise Corp (24 months) $640
|Contact Details||+65 6266 2856|
|Address||2 Venture Drive, Vision Exchange Singapore 608526|
FreeIncorp is a local company with highly qualified personnel, located in Singapore’s second largest Central Business District. It boasts over 20 years of relevant corporate, corporate secretary, and accounting services and payroll experience. They think strongly that high start-up charges should not dissuade prospective businesspeople and businesspeople. Above all, they can help their customers to integrate their businesses in 1 hour, without trouble.
|Services||Corporate Secretarial services, Outsourced accounting services, Advisory services, Accounting and Payroll, Company Incorporation|
|Price Range||Local SME package $750/ year|
Foreign Entrepreneurs package $900/ year
Foreign Companies (MNCs) $1,200/ year
|Contact Details||+65 6602 8286|
|Address||65 Chulia Street, OCBC Centre, #46-01 Singapore, 048941|
In the financial and accounting industries, Reliance Consulting started in 2010. They have been able to reach important milestones throughout this period of several years. In the meanwhile, it grew into an accounting, payroll, audit, taxation and consultancy services for small and medium-sized enterprises and multinational enterprises in Singapore.
If your firm ever requires support beyond corporate secretariat duties, you won’t regret employing Reliance Consulting’s services. In Singapore, it collaborates with firms from various types of branches and demonstrates its top-of-the-line corporate services.
|Services||Company Incorporation, Corporate Secretarial Services, Accounting Services, XBRL Filing, GST Filing Services, Corporate Tax Services, Bookkeeping Services, Payroll Services, Registered Office Address, Company Registration|
|Price Range||Company registration fees/ packages from $699|
|Contact Details||+65-6536 0036|
|Address||High Street Centre, 18-03, 1 North Bridge Road, Singapore 179094|
You may access your Virtual Secretarial register book, Annual General Meeting papers, board decisions, and minutes at any time by appointing them as your company secretarial services in Singapore.
For numerous years, SBS Consulting Pte Ltd has provided excellent corporate secretarial services in Singapore. They will offer you with a competent, skilled, and experienced corporate secretary in Singapore to help you with your organizational duties with the least amount of trouble.
Their comprehensive and cost-effective corporate secretary services are available. Regardless of size, the Singapore corporate secretarial services supplied are suited for both local and global businesses. They provide unrivaled security.
|Services||Singapore Company Incorporation, Corporate Secretarial Services, Accounting / Book keeping & GST, Registered Office, Striking off, Nominee Director Service, Taxation|
|Contact Details||+65 6909 6323|
|Address||One Raffles Place, #34-04, Tower 1, Singapore 048616|
JAANIK is Asia’s most forward-thinking business formation and accountancy organization. Since 2011, they have aided over 400 start-ups in achieving major objectives.
In Singapore, their knowledge is unrivaled. Professional, dependable, and trustworthy. They continue to serve a diverse variety of clientele from Singapore and throughout the world. Their team of experts includes certified company secretaries with extensive experience, business incorporation professionals, and experienced auditors that can help you with your accounting, tax, and auditing needs.
|Services||Company Registration, Immigration, Taxation, Ongoing Compliance|
|Contact Details||+65 6320 1888|
|Address||30 Cecil Street, #19-08 Prudential Tower, Singapore 049712|
Rikvin is a subsidiary of InCorp Group, Singapore’s largest business solutions provider with offices in several countries and tens of thousands of clients. Following the acquisition of Rikvin by InCorp Group in 2015, this is the latest development. Both organizations provide a one-stop shop for enterprises wanting to open their first office in Singapore or extend their current operations.
Rikvin is a professional business incorporation service provider with a comprehensive array of services to help with corporate secretarial, immigration, accounting, and payroll issues.
|Services||Setting up and maintenance of minutes files, Setting up and maintenance of statutory registers, Professional Secretarial Advisory, Filling of annual returns|
|Contact Details||+65 64932970|
|Address||100 Jalan Sultan, #02-44 Sultan Plaza Singapore 199001 (Strictly by Appointment Only)|
WLP Group is a Singapore-based consultancy organization that offers accounting, payroll, and company registration services. Since 2013, WLP Group has been assisting businesses in Singapore, allowing entrepreneurs to concentrate on growing their product and service. Furthermore, they are made up of highly skilled people with vast expertise in the Singapore business world.
|Services||Setting up of entity, Provision of company secretary, Drafting resolutions, Attendance at meetings, Maintenance of company records, Provision of registered office, Application for Work pass, Application of Permanent residence and LTVP|
|Contact Details||+65 62209388|
|Address||39 Robinson Road #15-01 Robinson Point Singapore 068911|
MP Corporate Secretarial Services has over 30 years of expertise and is backed by Joseph Tan Jude Benny LLP (JTJB), a local award-winning legal practice, to ensure regulatory compliance. MP Corporate Secretarial Services benefits from JTJB’s cross-border legal knowledge and extensive international network when dealing with international customers. Charities, international corporations (with a Singapore office), private, exempt private, and public enterprises are among the satisfied clientele. Commodities, art, real estate, shipping, logistics, engineering, charity, manufacturing, education, construction, oil, software and programming, retail, jewelry, and finance are among the industries covered.
|Services||Annual Compliance and statutory requirements, Amendment of company constitution, Annual general meeting, Updating, reduction of capital allocation|
|Contact Details||+65 6811-8997|
|Address||19 Cecil Street The Quadrant, #04-00 Singapore 049704|
When firms start up company in Singapore, their corporate secretarial services guarantee that they comply with all legal requirements. All firms must select a company or corporate secretary within six months of their establishment, according to the Singapore Companies Act. A Singapore citizen or Permanent Resident, or a holder of a Singapore Employment Pass, EntrePass, or Dependant Pass, is essential as the corporate secretary.
|Services||Incorporation of public and privately-owned companies or businesses, Registration of Singapore Branch and Representative Offices [Registering of foreign companies, Provision of named company secretary service, Provision of nominee chiefs service, Provision of local nominee agents service [Provision of branch’s agent], Provision of registered office addresses and correspondence addresses|
Maintenance of statutory registers and corporate records, Assistance and arrangement of corporate bank account opening, Share buy-back, Conversion of share capital currency, Allotment of shares, Transfer of shares, Share capital reduction
|Contact Details||+65 6299 4730|
|Address||04-08 Solstice Business Center Singapore 536209|
Audit, tax, financial advising, consultancy, risk management, Singapore business registration, corporate secretary services, accounting, compilation, and other services are provided by Bestar. In addition, Bestar provides complete, integrated services to clients in various industries across the world. They strive to offer you with prompt and helpful assistance. They also provide appropriate consulting services to satisfy the demands of a variety of clientele.
|Services||Setting up of an entity: This includes the incorporation of private and public companies, registration of a Singapore, Branch Office, Representative Office and assisting in the purchase of Offshore companies, Provision of company secretary and nominee director, Drafting of resolutions and filing of statutory returns with ACRA, Attendance at meetings and drafting of minutes of meetings, Maintenance of company records: Updates to the company’s registers and minute books, Provision of registered office, Applications for Work Pass, Applications for Permanent Residence and Long-Term Visit Pass|
|Contact Details||(65) 6220 0325|
|Address||1 Coleman Street #08-02 The Adelphi Singapore 179803|
They provide a full spectrum of support through our distinct business, PD Nexus Corporate Services Pte Ltd, which includes corporate secretarial, corporate administration, and compliance services. The corporate secretarial staff has a long history of helping businesses comply with the Companies Act and ACRA requirements. They provide a comprehensive variety of corporate secretarial and administrative services to Singapore-based businesses, international businesses registered in Singapore, and businesses in most offshore jurisdictions.
|Services||Accounting, Secretary, Incorporation,|
|Price Range||Starts at $300|
|Contact Details||+65 6589 8807|
|Address||39 Robinson Road, Robinson Point #11-01, Singapore 068911|
You hire an accountant and a corporate secretary who get to know your company. They know what to submit, what exemptions and reliefs you’re eligible for, and how to handle the paperwork. If you have a query, simply message them in a conversation, and they will react promptly.
|Services||Incorporation, Secretary, Accounting|
|Price Range||Starts at $650|
|Contact Details||+65 6224 9252|
|Address||#05-03 Plus, 20 Cecil Street, Singapore 049705|
Since its inception in 2011, VOPlus has assisted over 2,000 local and international SMEs in Singapore in achieving success by delivering excellent, end-to-end professional corporate services. They have also increased their standards to a world-class level as Singapore’s first corporate services provider to be ISO 9001:2015 certified.
At VOPLUS, they are dedicated to making the world a better place by providing value for their clients experiences, expertise, and tools that consistently fulfill their quality standards.
|Services||Company Registration, Corporate Services|
|Price Range||From $788|
|Contact Details||+65 68179888|
|Address||250 North Bridge Road, #12-02 Raffles City Tower, Singapore 179101|
At Fastcorp, they provide an unrivaled remote business formation experience. Whether it may be Corporate Secretarial Services or Company Registration. You do not need to travel to Singapore. Their cutting-edge technology allows you to accomplish anything online. Their seasoned experts will assist you in completing the onboarding process and creating a bank account in a seamless and simple manner.
|Services||Promotions, Online Corporation, Corporate Secretary, Virtual Office, Expatriates Support, Accounting, FRS Compliance / Auditing, Income Tax Compliance|
|Contact Details||+65 6221 1008|
|Address||105 Cecil Street #22-00 The Octagon (Suite 2238)|
SmartOffice began as a small group of like-minded finance experts in 2002 and has since grown into a full-fledged professional firm. Corporate Secretarial Services, Corporate & Management Consultancy Services, and Professional Accounting & Taxation Services are now available.
|Services||Company Incorporation, Corporate Secretarial Services, Accounting and Auditing Services, Tax Services, Business Consulting Services, Work Pass Applications, Representative Office|
|Contact Details||+65 63241922|
PB Corporate Services know that your business success is built in your passion, focus, and a distinct corporate identity after 20 years in the game. That you must be unique in order to stand out from the crowd.
Their objective at PB Corporate Services is to assist you in achieving your goals while ensuring that you follow the same corporate governance regulations that apply to all Singapore businesses. They accomplish this by taking the time to learn all there is to know about your company, including its activities, plans, needs, and budget. Only when they have a good sense of who you are will they start recommending the best company entity, corporate structure, work visa, or finance-admin support for your needs.
|Services||Company Incorporation, Company Secretary, Tax and Accounting, Bank Account Opening, Employment Pass, HR Support|
|Contact Details||+65 9234 2902|
|Address||105 Cecil Street #18-00, The Octagon Singapore 069534|
Piloto Asia strives to be your true one-stop partner for conducting business in Singapore by providing a comprehensive range of corporate services in-house and through our strong local network.
They want to help your business and family not just with business services, but also with your investments, by providing a personal and consistent approach offered by their professional relationship managers and accountants.
|Services||Company Registration, Corporate Secretarial, Tax and Accounting|
|Price Range||Starts at $880|
|Contact Details||+65 93802254|
|Address||77 High Street #03-01 High Street Plaza Singapore 179433|
Sandhurst Consultancy Pte Ltd is a rapidly expanding consulting firm that specializes in business formation/setup, registration, corporate secretarial services, and business advising. They also offer a wide range of services to fit the needs of new businesses as well as small and medium-sized businesses.
Sandhurst Consultancy Pte Ltd is run by fully certified accountants with 28 years of business expertise. They not only give company formation services, but also the required back-up services including tax counseling, GST registration, business process outsourcing, payroll, and accounting.
|Services||Corporate Secretarial, Taxation, Human Resources Services, Accounting, Risk Management & Consultancy, Wills, Trusts & Lasting Power of Attorney (LPA)|
|Contact Details||+65 6538 7488|
|Address||20 Cross Street, #02-18/19, Cross Street Exchange, Singapore 048422|
Amabel & Associates is a reputable business providing corporate secretarial, accounting, and tax services. They also provide business and management consulting in addition to these services. They conduct a specific audit, evaluate the company’s shares, give business forecasts and predictions, and improve financial performance to provide their clients with a comprehensive business and management solution. They also provide deft negotiating with bankers when it comes to rescheduling banking facilities and loan applications.
|Services||Singapore Company Incorporation, Corporate Secretarial Services, Private Limited Company in Singapore, Sole Proprietorship, Limited Liability Partnership|
|Contact Details||+65 6336 3232|
|Address||111 North Bridge Road, #21-01, Singapore 179098 (Peninsula Plaza)|
Lionsworld, a Singapore-based integrated business solution provider, was founded in 1982 and offers a complete array of corporate secretarial services.
They also provide co-working spaces, service and private offices, web hosting, and other services in addition to corporate secretarial services. Managing your business with them will be a lot easier.
|Services||Company Incorporation, Corporate Secretarial Services, Accounting, Goods and Services Tax,|
|Price Range||Starts at $348|
|Contact Details||+65 6715 1523|
|Address||TripleOne Somerset 111 Somerset Road #15-18 Singapore 238164|
Sprout is a Singapore-based corporate service company that provides inexpensive incorporation, accounting, taxes, payroll, and compliance services.
Aside from the corporate secretarial services that they provide, they also have: Liaising with Auditors, XBRL, Unaudited Financial report, Payroll Processing and other financial and tax services.
What is Corporate Secretarial Services?
In the business sector, secretarial services have been given a new viewpoint. It entails not only filing and communicating, but also adhering to legislative and legal requirements, which are the bedrock of every business. They are responsible for bridging the gap between administrative and geographical deficiencies in the creation of a business, as each state or nation has its own set of rules and regulations. The corporate secretarial service serves as a supporting framework for the company’s compliance needs, regardless of the firm’s nature, as the company secretary is experienced in dealing with a wide range of businesses.
Because a Company Secretary is a person who is not only good with law but also has a strong understanding of enhancing the efficiency of the company, a secretarial service works as a guide who helps the company breeze through the legal and compliance requirements, resulting in cheaper costs.
Qualifications of a Company Secretary in Singapore
A Singapore firm’s board of directors is in charge of appointing the company secretary and setting his or her salary. A company secretary of a public company in Singapore must be adequately qualified and meet at least one of the following qualifications, according to Section 171 (1AA) of the Companies Act:
- Has worked as a company secretary for at least 3 of the 5 years immediately before his appointment as company secretary of a public company, and is a qualified person under the Legal Profession Act (Cap. 161)
- A certified public accountant (CPA) who is licensed to practice under the Accountants Act (Cap. 2)
- A member of the Singapore Association of the Institute of Chartered Secretaries and Administrators a member of the Association of International Accountants (Singapore Branch)
- A member of the Singapore Institute of Company Accountants
Roles and Duties
Responsibilities of a Company Secretary in Singapore
A major requirement for all Singapore-incorporated businesses is to select a corporate secretary who must be a Singapore resident.
Despite the fact that the Singapore Companies Act does not specify a company secretary’s position, duties, or responsibilities, he or she is the official in charge of the law’s administration and regulatory tasks. As a result, the company secretary’s role is to help the board members in guaranteeing that the firm complies with all regulatory requirements.
The Essential Functions of a Company Secretary in Singapore
In Singapore, a Company Secretary’s tasks and responsibilities may be divided into three categories based on who he or she reports to:
- To the company: guarantees that all applicable legislative duties are satisfied, that the company’s commercial interests are always safeguarded, that sound corporate governance is followed, and that the company’s registered office address is visited on a regular basis.
- To company directors: acts as an adviser to the board of directors and provides any necessary practical assistance; shares accurate information with all directors so that they may fully participate in board meetings.
- To shareholders: maintain frequent communication with them and guarantee that their interests are safeguarded; timely distribute financial information so that stock holders are ready to vote at the firm’s Annual General Meeting.
According to ACRA, the following are the main responsibilities of a Singapore company secretary:
- Keep the company’s statutory registers and records up to date
- Organize shareholder and board of director meetings.
- All relevant legal documents must be filed and lodged on time.
- Assist with meeting preparation on an administrative level
- Provide the board with comprehensive legal and administrative support
- Assist in the execution of business strategies by ensuring that the board’s decisions are carried out and communicated effectively.
- Ensuring that the firm complies with all legal requirements
- Keep up with new innovations and changes in legislative and regulatory requirements
- Appropriate communication with shareholders
Company Secretary’s Additional Responsibilities
Depending on the individual’s professional credentials and work experience, a corporate secretary is frequently required to take on extra tasks not specified in his or her job contract. These responsibilities might be in the areas of law, accounting/finance, human resources, general administration, or general management.
In Singapore, a company secretary has certain authorities
A company secretary in Singapore has the authority to authenticate papers and formal procedures of the company. He or she may be required to sign official documents under the common seal with a company director. A company secretary, along with any one of the directors, can usually provide certified copies of company resolutions, which are regarded proof of the resolution’s passage.
Fiduciary Status of the Company Secretary
The Company Secretary, as an official appointed in a fiduciary position, must constantly bear the following in mind:
- The Company Secretary’s personal interests must not conflict with the company’s.
- The Company Secretary must not operate outside of the scope of his or her legal power.
- The Company Secretary’s responsibilities must be handled with care and devotion.
- In the process of performing his or her duties, the Company Secretary must not make any hidden benefit.
- The Secretary is not allowed to divulge any sensitive information or trade secrets acquired during his or her job.
- In the event of carelessness or violation of duty, the Company Secretary may be held responsible.
Outsourcing a Company Secretary
Why you should outsource Corporate Secretarial Services
Hiring a professional to do company secretarial responsibilities on your behalf might have a lot of advantages for your organization. Take into account the following benefits:
- They will successfully handle your obligations and duties. A corporate secretary is responsible for a large quantity of paperwork, including attesting all necessary documents, keeping track of business changes, and maintaining a stock and transfer account book. You can ensure that you are not only following solid business practices but also meeting your legal obligations by delegating these duties to a professional.
- They have a lot of experience. You will leverage from the company’s experience and knowledge. They will not only know the ins and outs of the procedures, but they will also be able to give a service that is tailored to your company’s needs.
- Carry your responsibilities in a timely manner. In the corporate world, time is one of the most important resources, and deadlines cannot be changed. You will never have to wait for something to be done if you have a competent business on your side who uses the most sophisticated and time-saving ways to perform their jobs.
- Spend less on training. You won’t have to spend time or resources training a new hire to become a secretary if you outsource your corporate secretarial services since your outsourced specialist will already have all of the required knowledge and credentials to accomplish the given responsibilities.
- Make use of the most up-to-date technology. Company secretarial businesses will have access to the most up-to-date technologies to employ for your business. You will get the benefits of this technology without having to invest money on installation and maintenance.
- Remove the possibility of risk. To prevent penalties or even criminal charges, you must ensure that you follow all legal requirements. You can be confident that if you outsource your corporate secretarial services to a competent firm, they will execute their responsibilities effectively and properly, and you won’t have to worry about anything going wrong, lowering the chance of financial penalties.
Frequently Asked Questions
What are corporate secretarial services?
What does a corporate secretary do?
What are the benefits of outsourcing to a secretarial company?
What are the risks of hiring a secretarial company?
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